- Brief
- Your starting document: how you want to use your home, the rooms involved, your priorities and budget. It helps everyone work towards the same result.
- Scope of work
- The exact work and supply included in the project. Write it room by room so assumptions do not turn into unexpected extras.
- Target finish / specification
- The quality, materials, brands and installation details you expect. Photos show the look; specifications explain what must actually be supplied.
- Contingency
- A reserve you keep for uncertainty and unexpected costs. It is your buffer, not money the contractor can automatically spend.
- NOC (No Objection Certificate)
- Written confirmation that a relevant party has no objection to specified work. Owner, developer and building approvals can be separate; an NOC is not automatically a construction permit.
- Building management rules
- Property-specific conditions such as working hours, lift protection, waste removal and access. Request them before planning dates or signing a quote.
- Approving authority / municipality
- The body responsible for reviewing or permitting your proposed work. The right authority depends on the property, emirate and scope; ask your project team to confirm it.
- Permit / work permission
- Approval to carry out a defined activity under stated conditions. Confirm the scope, validity and any separate access permissions before work begins.
- Tender
- The process of asking contractors to price the same brief, drawings and specifications. Comparable information makes the quotes easier to judge fairly.
- BOQ (Bill of Quantities)
- An itemised list of work, quantities and prices. Compare matching lines across contractors to spot missing items and different assumptions.
- Allowance / PC (Prime Cost) sum
- An amount set aside for something not yet selected, such as taps or tiles. Ask what that amount buys and whether labour, delivery and tax are included.
- Provisional sum
- A placeholder for work whose details or cost are not settled. Confirm what is assumed and how the final price will be agreed.
- Exclusions
- Anything the quote leaves out. Add the likely cost of excluded work before deciding which contractor offers better value.
- Payment milestone
- A clearly defined point that triggers a payment. Link it to progress you can verify rather than an unclear promise that work is nearly finished.
- Programme / project timeline
- The plan showing tasks, dates and the order work needs to happen. Ask what depends on approvals, deliveries or earlier trades being finished.
- Lead time
- The time between ordering and receiving an item. Long-lead materials can hold up several trades, so confirm delivery dates early.
- Variation / change order
- A change to the agreed work. Record the scope, extra cost or credit and effect on dates, then approve it in writing before it proceeds.
- Snagging
- Checking the completed work and recording defects or unfinished items. Add photos, a responsible person and a completion date, then verify each fix.
- Handover
- The point when completed work and project information pass to you. Collect the relevant approvals, test records, manuals, warranties and outstanding-item list.
- Warranty / defects-liability period
- Related but different protections. A product warranty covers stated product issues; a contractual defects-liability period sets the process for covered defects. Confirm scope, exclusions and dates in writing.
- MEP / HVAC
- Mechanical, Electrical and Plumbing / Heating, Ventilation and Air Conditioning. These are the systems behind your walls and ceilings, so ask about checks before they are covered.
- Fit-out permit
- Permission to begin internal fit-out or renovation work. It may be issued by the developer, building management or the relevant approving authority.
- Completion / fit-out completion certificate
- Confirmation that approved work has been inspected and completed in line with the permit and approved drawings. It may be needed before deposits are released or the project is formally closed.
- Approved / stamped drawings
- Drawings formally accepted by the approving authority. The site team should work from the current approved set, not an earlier concept or unapproved revision.
- Renovation security deposit
- A refundable amount held by the building or developer against damage, rule breaches or incomplete clearance requirements. Confirm the release conditions in advance.